Posted on: 19 April 2016Share
If you are booking a conference room for an upcoming meeting, you have many choices to make. From whether you want to use on-site catering or bring your own refreshments to whether you need special technological services, modern hotels offer many choices. Before you narrow down your choices, you should consider the following three visual aspects a conference room can have that can make or break your conference.
Conferences that are all-day or multi-day events involve your participants sitting in the conference room for hours. If the room only has artificial lighting, then your participants may become drowsy and unfocused or they may suffer from eye strain. This can make your conference less effective, especially towards the end of the day.
To combat this, you should select a conference room that offers some natural lighting, either through skylights or windows. At the same time, the lighting should be indirect in order to reduce glare and prevent your participants from squinting during presentations. Ideally, you will be able to select a conference room that allows you to quickly cover windows during multi-media presentations and uncover them during discussions and group activities.
Many large conference rooms have pillars that help support the architecture of the large space. Unfortunately, these pillars can make it difficult for your participants to see the speaker at the front of the room or each other during conversations. If there are pillars in a conference room, it is important that you do not set up chairs directly behind the pillars. Additionally, you should walk around the room to make sure the presentation area is visible from all of your seats during set-up.
If possible, you should select a conference room that does not have pillars so you will not have to deal with this problem.
A room that is too small for your meeting can feel crowded and suffocating. However, a room that is too large can feel empty and disappointing. It is important that you select a room size after you know how many attendees you will have. Most conference centers size their rooms based on sedentary conferences where the participants sit in rows. You should keep in mind that you will need a slightly larger room if you plan to do activities or small group discussions during the conference.
These basic visual aspects of a room will help guide your decision about the best conference room for your needs. For more information, contact a company like Clarion Hotel - Seattle International Airport.